Product · 01
JPN AI Medical ClerkReduce the medical
administrative burden.
AI agents prepare. Clerks approve. Every artefact is logged.
医療事務 AI アシスタント. Patient intake, referral letters, claims preparation, and document triage drafted by purpose-built medical AI agents — surfaced to medical clerks and reception teams for review and approval before any artefact is finalised. Operates above your existing レセコン and EMR — reads intake data, writes back structured, JAHIS-aligned records.
Who it is for
For the people who run the front of the clinic. Not the people who imagine they do.
Clinics, hospitals, doctor’s rooms, medical clerks, reception teams, and small-clinic administrators.
Small clinics & doctor’s rooms
Solo practices and small teams where the medical clerk is also the reception team is also the billing team. The product saves clerk hours without adding software the doctor has to learn.
Specialist clinics & reception teams
Multi-doctor practices with a dedicated front desk and document queue. The Medical Clerk handles the inbound flow — intake, referrals, claims — and routes structured outputs back to the staff for approval.
Hospital outpatient departments
Hospital departments where paperwork volume is the operational bottleneck. Scales to multi-site networks on the same KoLo OS substrate. For full hospital operations — admissions, inpatient, DPC billing — see Hospital Operations.
Workflows supported
Five workflows.
One operational record.
Every workflow is AI-drafted, verifier-checked, and human-approved. Every action logged.
Eligibility & reception
マイナ保険証 and 健康保険証 read, オンライン資格確認 (mandatory eligibility verification), 公費負担医療 (public-funding programs — 自立支援·難病·結核·生活保護·母子· 福祉), 高齢受給者証, 限度額認定証, and copay classification. Multi-language intake in English, Chinese, Vietnamese, Tagalog, Nepali, and Portuguese — documented in Japanese for the clinical record.
Patient intake & intake questionnaires
New-patient registration, demographic validation, insurance information capture, 問診票 (intake questionnaire) assignment in the patient’s preferred language, and AI-structured summary for the clinician — drafted by the agent, reviewed by the clerk before entering the record.
Documents & certificates
紹介状 (referral letters), 診断書 (medical certificates), 主治医意見書 (attending-physician opinion letters for long-term care), 各種証明書 (vaccination, workplace, school certificates), and 第三者照会対応 (third-party record requests — insurance, legal, employer). AI drafts. Clerk reviews. Doctor signs. Full audit trail.
Billing support
診療報酬確認支援 — copay verification, point-draft review, input-missing alerts, 公費レセプト flagging, 返戻 risk checks, and レセコン export preparation. AI prepares the draft. Clerk confirms. Administrator approves. Never auto-submitted.
Staff review & approval
It drafts. The clerk reviews. The administrator approves.
No clerical artefact is finalised without a human reviewer. The Medical Clerk surfaces an AI-prepared draft into the staff queue; a member of the team — clerk, administrator, or department head depending on the workflow — reviews, corrects if needed, and approves. The decision and the reviewer are recorded in the audit trail.
The product does not file forms autonomously. It does not approve claims. It does not replace the medical clerk’s judgement. It does the preparation work so the clerk can spend their time on the work only a clerk can do — patients at the desk, calls that need a human voice, and the judgement calls that keep the clinic running.
Integration & export
Works above what your
clinic already runs.
Not a rip-and-replace.
The Medical Clerk reads from existing EMR, scheduling, and document systems, and writes back through HL7 FHIR and equivalent interfaces. It produces JAHIS-aligned exports for downstream public-health and insurance systems. No parallel record. No migration project.
- EMR integrationHL7 FHIR + JAHIS-aligned export to the records the team already maintains.
- Document feedsInbound documents (fax, email, scanner, portal) triaged into the queue automatically.
- Insurance & claims systemsClaims-preparation artefacts exportable to existing billing software.
- Deployment topologyCloud, on-premise, or hybrid. Edge support for clinics with intermittent connectivity.
JPN AI Medical Clerk · KODA KENKŌ
Request a demo.
Discuss a pilot.
20-minute walkthrough with KodaSōken engineering. We open the Medical Clerk on one of your real workflows and run it end-to-end. No deck.